Wednesday, May 16, 2018

Understanding the Workflow Between Google Drive and Google Classroom

When making use of Google Classroom, it's important to understand how Google Classroom works with Google Drive, and the workflow that an assignment goes through.

Classroom Folder Structure In Google Drive
The first thing that is important to understand is that Google Classroom automatically generates a folder structure on Google Drive for Classroom to use. All documents used by you and your students in Google Classroom will be stored somewhere in the Classroom folder on your Drive. Do not attempt to delete or change this folder structure! Doing so can cause glitches in Classroom and Drive.

Inside the Classroom folder, a subfolder is generated for each separate classroom you create. Inside the subfolder for each Classroom, you'll find subfolders for each and every assignment you post in Google Classroom. The image below shows the structure visually. Instead of "Classroom 1" and "Assignment 1", you'll see folder names that match your Classroom and assignment names.

The Classroom folder on the teacher's Drive contains all the files of all the students. Do not share the Classroom folder with students- this will allow them to see other students' work and constitutes a breach of student privacy. The Classroom folder on the student's Drive contains only the files he or she owns and has worked on. 

Workflow of an Assignment
When you create an assignment and make a copy for every student, the copies are generated the moment you click "assign" and post the assignment to the stream. At this time, the students become the "owner" of their copy and you have viewing rights.

Once students have edited their copy of the document and clicked "turned in" ownership is transferred to the teacher, and student rights are changed to "view only". If the student unsubmits the assignment, ownership will transfer back to the student. When a teacher returns an assignment, the ownership also reverts back to the student.

If you make comments on a submitted document, the student will not be able to see the comments you've made until you return the document, or the student unsubmits the document.

Unsubmitting and Returning Work
It's important to know that students can unsubmit work at any time. Work can be unsubmitted, resubmitted, and returned to the student as many times as necessary for your purposes (for example, writing revisions). Google Classroom and the document activity stream on Drive will show you when these changes in ownership take place, allowing you to see the timeline of activity if needed.

I hope this answers any questions you may have had about the Google Classroom workflow.

Wednesday, April 4, 2018

Google Classroom: Make a Copy for Every Student

One of my favorite features in Google Classroom is the ability to make a copy of a document for every student automatically. It's a great feature that makes life so much easier for teachers and students. Today, I want to address some common questions I get about this feature.

How do I make a copy of a document for every student?
This short gif outlines the process:

I'm sending a Word Document, PDF or other non-Google Filetype to students. Do I need to make a copy for every student? 
No, this is only necessary if you are using Google filetypes: Sheets, Docs, Slides, Drawings. Non-Google filetypes cannot be edited on the web like Google filetypes. For non-Google filetypes, students will need to download the original to their device to edit it anyway, and reupload their copy with changes saved. So, while using this option for these documents won't hurt, it's not necessary.

It is also not necessary to  make a copy of a Form for every student, as attaching the Form to the assignment will lead them to a blank response page.

I'm editing an assignment to add a new document, but I don't have this option. Why not?
The answer is deceptively simple: this option is only available when first creating an assignment, before hitting the blue "assign" button. If you're adding a document to an assignment that's already posted to the stream, the option won't be available (and the blue button will say "save" instead of "assign"). This is because the student copies are created for all documents attached when the blue "assign" button is clicked.

If students have already been working with the documents attached to the assignment, you'll want to simply create a new assignment with the additional document. If students have not yet begun working on the documents attached to the assignment, then you can reuse the post, attach the new document and assign, then delete the original post.

If I make changes to the original, will students see those changes?
If you've already pushed the assignment out to students, then their copy was created the moment you clicked "assign". Any changes you make to the original after that will not be visible on the student copies. It's kind of like a copy machine- you make 10 copies, then you realize that you made an error and fix it. The correction is only visible in copies you make after- not in the first set of copies you made.

If you have additional questions, please feel free to leave them in the comments below!

Tuesday, January 23, 2018

Managing Group Assignments in Google Classroom

Often times, teachers want to assign group work to students using Google Classroom. They want students to be able to work on the same document and turn in a single copy. Right now, there isn't a way to create sub-groups in Google Classroom like many teachers wish, but there is a way to do this without some students having "not done" assignments when it's all over.

Create your assignment document. You'll want to make a copy for each group that you intend to have. To help organize, add "group 1", "group 2" and so on to the end of the file name. Create the assignment as you usually would. Give it a title, add instructions, and attach your document for your first group. Then, click where it says all students.

You'll see a dropdown box with the name of each student in the class. Un-click the box next to "all students".

Check only the name of the students in a particular group. Make sure that instead of "make a copy for every student," you'll want to choose "students can edit". This way, all students in the group will be working on the same doc, and each student will be able to click "turn in" when the group is finished. 

Here's the rub to using this method: You'll need to repeat this process for each group you want to send a document to, each time attaching the document you created for that group. You cannot assign the same original to every group, otherwise all groups will be editing the same document!

As always, feel free to reply with any questions!

Wednesday, January 10, 2018

Google Classroom Parent Letter

If you're using other web 2.0 tools with your students, you've likely noticed that many of them come with an introductory letter for parents to let them know a little about the tool. One of the most common questions I get when leading trainings is whether or not Google has created an introductory letter to send to parents about Google Classroom.

The short answer is.....NO. So, I created one! This letter is pretty appropriate for teachers at about any grade level, and gives parents the basic information about Google Classroom, as well as the opportunity to provide their email address if they're interested in getting Guardian Summaries.

Since I'm an ESOL specialist and work in a district with over 25,000 ELLs, most of whom speak Spanish, I created this in both English and Spanish.

Click here or on the image below to get a copy. This is a Google Slides file, with a text box that allows you to personalize by adding in your name and email address.

I hope this is helpful for you in your classroom- please feel free to share with other teachers!